Retreat Terms & Conditions
Embrace: A Yoga & Self-Compassion Experience
Location: Black Miller, Autumn 2026
Facilitators: Hayley & Shannon
1. Booking & Payment Terms
A non-refundable deposit of $500 NZD is required to secure your place. Final payment is due no later than 6 weeks prior to the retreat start date. Payment plans are available by arrangement. All payment plans must be completed in full before the retreat begins. Your booking is only confirmed once the deposit is received and you receive written confirmation.
2. Cancellation Policy
We understand that life happens. However, as this is a small-group retreat with limited spots, we have the following cancellation terms:
Deposits are strictly non-refundable, regardless of circumstances.
Cancellations made more than 6 weeks prior to the retreat will receive a refund of any amount paid minus the $500 deposit.
Cancellations made within 6 weeks of the retreat will forfeit the full payment, unless your place can be filled from the waitlist (in which case, you will be refunded minus the $500 deposit).
In the unlikely event that the retreat is cancelled by us due to unforeseen circumstances, a full refund will be offered (including deposit). We are not responsible for any other costs incurred such as travel, insurance, or lost income.
3. Assumption of Risk & Personal Responsibility
By participating in this retreat, you acknowledge and agree that:
You take full responsibility for your own health, wellbeing, and personal safety throughout the retreat.
The retreat includes physical practices (e.g. yoga, walking, optional cold plunge) which involve inherent risks. You agree to participate at your own risk and modify or decline participation where appropriate.
You have not been advised by a medical professional to avoid physical activity.
You will inform the facilitators of any injuries, mental health concerns, pregnancy, or significant health conditions that may impact your participation.
4. Liability Waiver
The facilitators and venue will not be held responsible for any injury, loss, or damage sustained during the retreat. You are strongly encouraged to have personal travel insurance (including cancellation and medical cover) where applicable.
5. Code of Conduct
This retreat is a sacred and intentional space. All participants are expected to:
Treat others with kindness, respect, and confidentiality.
Refrain from harmful, disruptive, or discriminatory behaviour.
Honour the group container by showing up on time and participating mindfully.
We reserve the right to ask anyone to leave the retreat without refund if their behaviour poses a risk to the safety or wellbeing of others.
6. Privacy & Use of Images
Any photos taken during the retreat may be used for promotional purposes only with verbal consent given at the time. You are welcome to opt out of all photography if preferred. All personal information provided during booking is treated confidentially and will not be shared.
7. Agreement
By submitting your booking and deposit, you confirm that:
You have read, understood, and agreed to the terms and conditions above.
You voluntarily accept personal responsibility for your wellbeing, actions, and choices during the retreat.